The Club Secretary plays a crucial role in managing the administrative aspects of Pinnstars FC. They are responsible for ensuring effective communication, record-keeping, and coordination within the club. Below is a role description for the Club Secretary.

What you’ll get out of it:

• An integral role in the club's functioning and organization
• Opportunities to develop organizational and communication skills
• The chance to contribute to the success and growth of Pinnstars FC

Who will I be responsible to?

• The Club Chairperson and committee members
• Club members, stakeholders, and external organizations

Ideally, you’ll need to be:

• Highly organized with excellent attention to detail
• Proficient in written and verbal communication
• Knowledgeable about club operations and football terminology
• Able to manage multiple tasks and prioritize effectively
• A team player with strong interpersonal skills

What you will do:

• Manage club correspondence, including emails, letters, and notifications
• Take minutes during committee meetings and distribute them to relevant parties
• Maintain accurate club records, including membership details, minutes, and important documents
• Coordinate the club's annual general meeting and other official gatherings
• Ensure compliance with club regulations, policies, and legal requirements
• Handle registrations, transfers, and related administrative tasks for players and officials
• Assist with organizing club events, fixtures, and match schedules
• Support the Club Chairperson in maintaining effective communication channels
• Manage the club's website, social media platforms, and online presence
• Collaborate with other club officials and volunteers to streamline operations

How much time will it take?

• The time commitment for the Club Secretary role may vary depending on the club's activities and the time of the year. On average, it may require a few hours per week to handle administrative tasks, correspondence, and record-keeping. Additionally, there may be increased involvement during key periods such as player registrations, fixture planning, and meetings. Flexibility and availability to attend meetings and respond to inquiries are important for fulfilling the role effectively.